Privacy Policy
Limerick Educate Together Secondary School – Privacy Notice
| Reader Information | Title: Privacy Notice |
| Purpose: | To outline the approved Limerick Educate Together Secondary School’s management approach to be followed in relation to Privacy Notice |
| Author: | Eoin Shinners |
| Publication date: | 5th June, 2019 |
| Target Audience: | All staff, service providers, students, parents, guardians and third parties that have access to the Limerick Educate Together Secondary School information. |
| Superseded Documents: | All other Privacy Notices. |
| Review Date: | June 2020 |
| Contact Details: | Limerick Educate Together Secondary School at Fernbank, North Circular Road, Limerick – E-mail [email protected] |
Privacy Notice
Limerick Educate Together Secondary School are committed to safeguarding the privacy of your personal data. Please read the following Privacy Notice to understand how we collect and use your personal data, for example when you contact us, visit our website, or seek to avail of our services. The Data Controller is Limerick Educate Together Secondary School, we can be contacted through [email protected] or through our registered office, which is located at Limerick Educate Together Secondary School Fernbank, North Circular Road, Limerick. Please note that whenever you provide us with your personal data, you are consenting to its collection, recording, organising, structuring, storing, adaptation, alteration, retrieving, consulting, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
What Personal data do we collect?
Limerick Educate Together Secondary School may collect personal data such as your name and e-mail address through our website interface on http://limericketss.ie/ or through completion of our enrolment form, e-mail communication, or other means of communication or contact that we may have with you.
How we use your personal data
If you provide personal data to us, we will collect that information and use it for the purposes outlined hereunder and in accordance with the terms and references within this Privacy Notice.
Obligation to provide personal data
You are not obliged to provide your personal data to Limerick Educate Together Secondary School, you may provide your name, address, contact details or e-mail address (as applicable) as a point of contact. The purpose of collecting your personal data is outlined in the Appendix “A”, “B”, “C” or “D” hereunder in respect of your personal or special category data, to aid the delivery of our educational services etc. Failure to provide personal data will create difficulties in delivering our educational services. The provision of personal or special category data is required mainly in relation to aiding the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills.
Explanation as to how the
personal data could not possibly be processed by any other means.
Failure to provide personal or special category data may create difficulties in delivering our educational services.In such event we would have no other means of processing your educational requirements.
Sharing your personal data
When you provide Limerick Educate Together Secondary School with your personal data, that data will be used, processed or stored in the school. Limerick Educate Together Secondary School shares your personal or special category data with the Principal, Deputy Principal, Teachers, Department of Education & Skills, Student Counsellor, Special Educational Coordinator, Year Heads, Board of Management, Administration Staff, State Examination Commission, National Council for Special Education (NCSE), Tusla, HSE, Department of Social Protection, Revenue Commissioners, Education Welfare Officer, National Education Psychological Service (NEPS), Child and Adolescent Mental Health Service (CAHMS), and An Garda Siochana as applicable to each individual case. The Department of Education & Skills privacy notice is displayed at https://www.education.ie/en/The-Department/Data-Protection/department-of-education-and-skills-privacy-notice.pdf
Limerick Educate Together Secondary School will not share or pass on your personal data to any other persons or third parties, third countries or international organisations other than those specified unless you specifically request this.
In the event that we receive requests from government departments, agencies or other official bodies, we will only disclose your information, if and to the extent that we believe we are legally required to do so (for example, but without limitation, upon receipt of a court order, warrant, subpoena or equivalent). Except as set out above, we will not disclose your personal data save where we need to do so in order to enforce our rights.
If we are compelled to share your personal data, we take all reasonable steps to ensure that it is treated securely and in accordance with this Privacy Notice.
Recipients of categories of Personal Data
The recipients of the categories of personal and special category data that Limerick Educate Together Secondary School processes includes the following Principal, Deputy Principal, Teachers, Department of Education & Skills, Student Counsellor, Special Educational Coordinator, Year Heads, Board of Management, Administration Staff, State Examination Commission, National Council for Special Education (NCSE), Tusla, HSE, Department of Social Protection, Revenue Commissioners, Education Welfare Officer, National Education Psychological Service (NEPS), Child and Adolescent Mental Health Service (CAHMS), Counselling Service and An Garda Siochana as applicable to each individual case.
Transfer to third country
The GDPR and Data Protection Acts require that Limerick Educate Together Secondary School specify whether or not it transfers personal data to any third country or international organisation. Limerick Educate Together Secondary School does not transfer any personal data to any third country or international organisation.
Period of retention of personal data
Personal data provided to Limerick
Educate Together Secondary School will be retained for a period of
time depending on the purpose of collecting each category of personal
data.
1. In the event
that personal data is provided in relation to the provision of our
educational services we are required to retain the personal data for
a period of 7 years after the student reaches the age of 18 years of
age.
2. The retention period for documents in relation to provision of education by school is available at http://dataprotectionschools.ie/en/Data-Protection-Guidelines/Records-Retention/Retention-Records-Schedule/ in respect of all school records.
3. The retention period for school documents in relation to Revenue records is available at https://www.revenue.ie/en/vat/vat-records-invoices-and-credit-notes/vat-records-to-be-kept/how-long-do-you-keep-records-for.aspx
Product and service related data
If you avail of our educational services or are employed
by Limerick Educate
Together Secondary School, we may collect and process your personal
and special categories of data as is outlined at Appendix “A”,
“B”, “C” or “D” as applicable.
In order to
continuously provide our educational services, it may be
necessary for us to collect and process certain information relating
to you. You acknowledge and agree that the information we collect may
include personal and or special category data as is outlined in the
Appendix “A”, “B”, “C” or “D” as is applicable to
you.
We are committed to safeguarding the privacy of your personal and special category data and we will never share this outside of those mentioned above.
Notice of Data Subject Rights
Right
of Access
The
data subject has the rights to obtain from
Limerick Educate Together Secondary School (Controller) confirmation
as to whether or not personal data concerning him or her is being
processed and where such personal data is being processed,
he / she will have the right to access their personal data and
ascertain the purpose of any processing, the categories of personal
data concerned, the recipients or categories of recipient to whom the
personal data has been or will be disclosed, in particular any
recipients in third countries or international organisations, the
period for which the personal data will be retained or stored or if
not possible the criterial used to determine that period, the right
to request from the controller rectification or erasure of their
personal data or restriction of processing of personal data
concerning the data subject or their right to object to such
processing, the right to lodge a complaint to the supervisory
authority (Data Protection Commissioner), in the event that the
personal data was not collected from the data subject any available
information as to their source and the existence of any automated
decision-making profiling and at least in such events meaningful
information about the logic involved as well as the significance and
the envisaged consequences of such processing for the data subject.
In the event of personal data being transferred to a third country or
to an international organisation the data subject has the right to be
informed of the appropriate safeguards relating to the transfer. The
data subject also has the right to obtain a copy of the personal data
undergoing processing from the controller.
Right to Rectification
The
data subject shall have the right to obtain from the controller
without undue delay the rectification of inaccurate personal data
concerning him or her. Taking into account the purposes of the
processing, the data subject shall have the right to have incomplete
personal data completed, including by means of providing a
supplementary statement.
Right to erasure (‘right to be forgotten’)
The
data subject has the right to obtain from the controller the erasure
of personal data concerning him or her without undue delay and the
controller shall be obliged to erase their personal data without
undue delay where one of the following grounds applies:
(a)
the personal data are no longer necessary in relation to the purposes
for which they were collected or otherwise processed;
(b)
the data subject withdraws consent to the processing of his or her
personal data for one or more specific purposes, or where the
European Union or Member State law prohibit the consenting by data
subjects to the processing of special categories of personal data and
where there is no other legal ground for the processing;
(c)
the data subject objects to the processing on grounds relating to his
or her particular situation, at any time to processing of personal
data concerning him or her based on the grounds that processing is
necessary for the performance of a task carried out in the public
interest or in the exercise of official authority vested in the
controller or processing is necessary for the purposes of the
legitimate interests pursued by the controller or by a third party,
except where such interests are overridden by the interests or
fundamental rights and freedoms of the data subject which require
protection of personal data, in particular where the data subject is
a child (except where processing is carried out by public authorities
in the performance of their tasks) and there are no overriding
legitimate grounds for the processing, or the data subject objects to
the processing of their personal data for direct marketing purposes
including profiling for direct marketing purposes .
(d)
the personal data has been unlawfully processed;
(e) the
personal data has to be erased for compliance with a legal obligation
in Union or Member State law to which the controller is
subject;
(f) the personal data has been collected in
relation to the offer of information society services from a child
under the age of 16 years of age and the consent for the processing
of that child’s personal information has not been given or
authorised by the holder of parental responsibility over the child
.
The above requirements in
relation to the right to erasure shall not apply to the extent that
processing is necessary:
(a) for
exercising the right of freedom of expression and information;
(b)
for compliance with a legal obligation which requires processing by
Union or Member State law to which the controller is subject or for
the performance of a task carried out in the public interest or in
the exercise of official authority vested in the controller;
(c)
when processing personal data revealing racial or ethnic origin,
political opinions, religious or philosophical beliefs, or trade
union membership, and the processing of genetic data, biometric data
for the purpose of uniquely identifying a natural person, data
concerning health or data concerning a natural person’s sex life or
sexual orientation is for reasons of public interest in the area of
public health or where such data is processed by or under the
responsibility of a professional subject to the obligation of
professional secrecy under Union or Member State law or rules
established by national competent bodies or by another person also
subject to an obligation of secrecy under Union or Member State law
or rules established by national competent bodies.
(d)
for archiving purposes in the public interest, scientific or
historical research purposes or statistical purposes subjected to the
appropriate safeguards being put in place in accordance with this
regulation, protecting the rights and freedoms of the data subject by
the putting in place technical and organisational measures to ensure
respect for the principle of data minimisation, which may include
pseudonymisation; provided such purposes can be fulfilled in that
manner or where further purposes for processing of such data does not
permit or no longer permits the identification of data subjects, then
those purposes shall be fulfilled in that manner so as to render
impossible or seriously impair the achievements of the objectives of
that processing or
(e) for the establishment, exercise or
defence of legal claims.
Right to restriction of processing
The
data subject shall have the right to obtain from the controller
restriction of processing where one of the following applies:
(a) the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data;
(b) the processing is unlawful and the data subject
opposes the erasure of the personal data and requests the restriction
of their use instead;
(c) the controller no longer needs
the personal data for the purposes of the processing, but they are
required by the data subject for the establishment, exercise or
defence of legal claims;
(d) the data subject has
objected to processing on grounds relating to his or her particular
situation, to processing of personal data concerning him or her which
is based on the fact that processing is necessary for the performance
of a task carried out in the public interest or in the exercise of
official authority vested in the controller or where processing is
necessary for the purposes of the legitimate interests pursued by the
controller or by a third party, except where such interests are
overridden by the interests or fundamental rights and freedoms of the
data subject which require protection of personal data, in particular
where the data subject is a child, with the exception of processing
carried out by public authorities in the performance of their tasks;
pending the verification whether the legitimate grounds of the
controller override those of the data subject.
Where processing has been restricted under the above
conditions, such personal data shall, with the exception of storage,
only be processed with the data subject’s consent or for the
establishment, exercise or defence of legal claims or for the
protection of the rights of another natural or legal person or for
reasons of important public interest of the Union or of a Member
State.
A data subject who has obtained restriction of processing pursuant to the above-mentioned conditions shall be informed by the controller before the restriction of processing is lifted.
Right to notification obligation regarding rectification or erasure of personal data or restriction of processing. The controller shall communicate any rectification or erasure of personal data or restriction of processing carried out in accordance with their right to rectification, erasure, and restriction of processing to each recipient to whom the personal data have been disclosed, unless this proves impossible or involves disproportionate effort. The controller shall inform the data subject about those recipients if the data subject requests it.
Right
to data portability
1.
The data subject shall have the right to receive the personal data
concerning him or her, which he or she has provided to a controller,
in a structured, commonly used and machine-readable format and have
the right to transmit those data to another controller without
hindrance from the controller to which the personal data have been
provided, where:
(a) the data subject has given consent
to the processing of his or her personal data for one or more
specific purposes or the data subject has given explicit consent to
the processing of personal data for one or more specified purposes,
except where Union or Member State law provide that the prohibition
the processing of personal data revealing racial or ethnic origin,
political opinions, religious or philosophical beliefs, or trade
union membership, and the processing of genetic data, biometric data
for the purpose of uniquely identifying a natural person, data
concerning health or data concerning a natural person’s sex life or
sexual orientation may not be lifted by the data subject; if the data
subject has given explicit consent to the processing of those
personal data for one or more specified purposes, except where Union
or Member State law provide that the prohibition referred to above
may not be lifted by the data subject or on a contract where the
processing is necessary for the performance of a contract to which
the data subject is party or in order to take steps at the request of
the data subject prior to entering into a contract ; and
(b)
the processing is carried out by automated means.
2. In
exercising his or her right to data portability, the data subject
shall have the right to have the personal data transmitted directly
from one controller to another, where technically feasible.
3.
The exercise of the right to data portability shall be without
prejudice to the data subject’s right to erasure Article 17. which
shall not apply to processing necessary for the performance of a task
carried out in the public interest or in the exercise of official
authority vested in the controller.
4. provided that the
right of data portability of a data subject shall not adversely
affect the rights and freedoms of others.
Right to object
1.
The data subject shall have the right to object, on grounds relating
to his or her particular situation, at any time to processing of
personal data concerning him or her is necessary for the performance
of a task carried out in the public interest or in the exercise of
official authority vested in the controller; or where processing is
necessary for the purposes of the legitimate interests pursued by the
controller or by a third party, except where such interests are
overridden by the interests or fundamental rights and freedoms of the
data subject which require protection of personal data, in particular
where the data subject is a child or (processing carried out by
public authorities in the performance of their tasks) including
profiling based on those provisions. The controller shall no longer
process the personal data unless the controller demonstrates
compelling legitimate grounds for the processing which override the
interests, rights and freedoms of the data subject or for the
establishment, exercise or defence of legal claims.
2.
Where personal data are processed for direct marketing purposes, the
data subject shall have the right to object at any time to processing
of personal data concerning him or her for such marketing, which
includes profiling to the extent that it is related to such direct
marketing.
3. Where the data subject objects to
processing for direct marketing purposes, the personal data shall no
longer be processed for such purposes.
4. This right to
object should be brought to the notice of the data subject at the
very first communication and shall be presented clearly and
separately from any other information.
5. In the context
of the use of information society services, and notwithstanding
Directive 2002/58/EC, the data subject may exercise his or her right
to object by automated means using technical specifications.
6.
Where personal data are processed for scientific or historical
research purposes or statistical purposes Article 89(1), the data
subject, on grounds relating to his or her particular situation,
shall have the right to object to processing of personal data
concerning him or her, unless the processing is necessary for the
performance of a task carried out for reasons of public interest.
Right to withdraw consent
Where
the processing is based on the data subject having given consent to
the processing of his or her personal data for one or more specific
purposes except where Union or Member State law provide that the
prohibition the right to withdraw his or her consent may not be
lifted by the data subject; or where consent to processing of his or
her personal data revealing racial or ethnic origin, political
opinions, religious or philosophical beliefs, or trade union
membership, and the processing of genetic data, biometric data for
the purpose of uniquely identifying a natural person, data concerning
health or data concerning a natural person’s sex life or sexual
orientation the data subject has the right to withdraw the consent at
any time, without affecting the lawfulness of processing based on
consent before its withdrawal;
Timeframe to respond to requests
If you exercise any of your rights under the General Data Protection Regulations such as access to and rectification or erasure of personal data or the exercise of the right to object, Limerick Educate Together Secondary School (the Controller) is obliged to respond to requests without undue delay and at the latest within one month and if Limerick Educate Together Secondary School failed to comply with your requests, Limerick Educate Together Secondary School must give you reasons why.
Mechanisms for the right to request from the controller, access to and rectification or erasure of personal data or restriction of processing concerning the data subject or to object to processing as well as the right to data portability are available through Limerick Educate Together Secondary School.
How
a Data Subjects may verify the accuracy or request to amend their
personal data?
A data subject may verify that their
personal data submitted to Limerick Educate Together Secondary School
is accurate by double checking their data that they entered before
submitting the details to Limerick Educate Together Secondary School
In the event of any inaccuracy being discovered in any e-mails or
other communications the data subject may send an e-mail to Limerick
Educate Together Secondary School at
[email protected]
informing us of the inaccuracy and the
relevant corrections required. Limerick
Educate Together Secondary School will rectify any inaccurate data
highlighted.
How to exercise your data subject rights?
Similarly, if a data subject wishes to request their personal data to be deleted, or wishes to request the portability of their personal data or to access their personal data, withdraw their consent to the processing of same, the data subject may e-mail Limerick Educate Together Secondary School at [email protected] and request it. However, the data subject should note that the personal data that is processed under ‘legal obligation’ cannot be deleted until the required period of retention has expired, which is seven (7) years after the student reaches the age of 18 years of age. Regarding the consent withdraw, if the data subject consented to more than one form of processing, the data subject should clarify if the withdrawal is in respect of all processing of their personal data or in respect of one or more purposes of processing their personal data.
The
controller is obliged to respond to a data subject request without
undue delay and in any event within one
month and where the controller does
not comply with the request the controller is required to give
reasons for such non-compliance.
Right
of Data Subject to lodge a complaint with the Supervisory Authority
The data subject has the right to lodge a complaint with the supervisory if he or she feel that any of their rights under the General Data Protection Regulations have been infringed and the data subject also has a right to seek judicial remedy to any such infringement.
The Data Commissioner in Ireland may be contacted by
| Telephone | +353 57 8684800 +353 (0)761 104 800 |
| Fax | +353 57 868 4757 |
| E–mail | [email protected] |
| Postal Address | Data Protection Commission Canal House Station Road Portarlington R32 AP23 Co. Laois. |
|
| Dublin Office 21 Fitzwilliam Square Dublin 2 D02 RD28 Ireland. |
Security of Personal Data
Limerick
Educate Together Secondary School endeavour to hold all personal data
securely in accordance with our internal security procedures and
applicable laws. Limerick Educate Together Secondary School will
encrypt all personal data received through VSware and PPOD
Applications to ensure the protection of your personal data and to
prevent any unauthorised access to your personal data or the
unauthorised use of your personal data.
Unfortunately,
no data transmission over the Internet or any other network can be
guaranteed as 100% secure. As a result, while we strive to protect
your personal data, we cannot ensure and do not warrant the security
of any information you transmit to us, and this information is
transmitted at your own risk.
Risks
& Safeguard
The greatest risk to personal data is that of unlawful access. Limerick Educate Together Secondary School has addressed and mitigated such potential risk by regulation of access, provision of access controls, encryption of personal data through VSware and PPOD, as applicable.
The greatest risk to personal data is that of unlawful access. Limerick Educate Together Secondary School has addressed and mitigated such potential risk by regulation of access, provision of access controls to safeguard and encryption personal data it processes through VSware and PPOD as applicable.
Rules
in relation to the processing of personal data
The
rules of processing of personal data that is processed by Limerick
Educate Together Secondary School is that all personal data will be
stored in encrypted format through VSware and PPOD as
applicable.
Contact
Details of Limerick Educate Together Secondary School
Limerick Educate Together Secondary School
Telephone number: 061-457595
School Address: Fernbank, North Circular Road, Limerick
Email address: [email protected]
Website Address: Http://limericketss.ie/
If
you wish to request any information about your personal
data or believe that we are holding incorrect personal data on you,
please contact [email protected].
Provision of the contents of Privacy Notice Orally
If
a data subject wishes to receive the information contained in this
privacy notice orally, this will be provided by sending an e-mail to
[email protected]
requesting same and providing a contact phone number and a suitable
time for the delivery of the information contained within this
document to the intended recipient. Arrangements will be made for a
member of Limerick Educate
Together Secondary School to phone the intended recipient and provide
all the contents of Limerick Educate Together Secondary School
Privacy Notice to him or her and we will also ascertain if the
recipient understands the information that has been provided orally
to him or her.
Browsing
Limerick Educate Together Secondary School’s Website
Cookies
Limerick
Educate Together Secondary School uses Cookies1
for the purpose of improving your online experience, specifically we
use Cookies on the site for the following purpose:
| 1P_JAR | google.com | Google. Com & Google.ie – they are used to show personalised advertisements (ads) based on previous visits to website. |
| APISID | google.com | This DoubleClick cookie is generally set through the site by advertising partners and used by them to build a profile of the website visitor’s interests and show relevant ads on other sites. This cookie works by uniquely identifying your browser and device. Its main purpose is targeting/advertising. |
| CGIC | google.com | These cookies are used by Google to store user preferences and information when viewing pages |
| CONSENT | google.com | Google. Com & Google.ie – Cookie Law requires users’ informed consent before storing cookies on user’s device and or tracking them. This cookie is used to save the user’s preferences and other information. This includes in particular the preferred language, the number of search results to be displayed on the page as well as the decision as to whether the Google SafeSearch filter should be activated or not. Lifespan: 20 years |
| HSID | google.com | Google. Com & Google.ie – this is used to build a profile of the website visitor’s interests and show relevant ads on other sites. Security cookies to authenticate users, prevent fraudulent use of login credentials and protect user data from unauthorised parties, SID cookie contain digitally signed and encrypted records of a user’s Google account IF and most recent sign-in-time. This combination of cookies allows Google to block many types of attack such as attempts to steal the content of forms that you complete on web pages. |
| NID | google.com | Google. Com & Google.ie – this contains a unique ID Google uses to remember your preferences and other information, such as your preferred language (e.g. English), how many search results you wish to have shown per page (e.g. 10 or 20), and whether or not you wish to have Google’s Safe Search filter turned on. |
| OGPC | google.com |
|
| SAPISID | google.com | Google. Com & Google.ie – this is used to build a profile of the website visitor’s interests and show relevant ads on other sites. This cookie works by uniquely identifying your browser and device. |
| SID | google.com | Security cookies to authenticate users, prevent fraudulent use of login credentials and protect user data from unauthorised parties, SID cookie contain digitally signed and encrypted records of a user’s Google account IF and most recent sign-in-time. This combination of cookies allows Google to block many types of attack such as attempts to steal the content of forms that you complete on web pages. |
| SIDCC | google.com | This cookie carries out information about how the end user uses the website and any advertising that the end user may have seen before visiting the said website. |
| SNID | google.com | Set when the user views a page containing any one of a number of Google services |
| SSID | google.com | Google. Com & Google.ie – this cookie carries out information about how the end user uses the website and any advertising that the end user may have seen before visiting the said website. |
| DV | www.google.com | This cookie carries out information about how the end user uses the website and any advertising that the end user may have seen before visiting the said website. |
| OTZ | www.google.com | These cookies allow the website to remember choices you make (such as your username, language or the region you are in) and provide enhanced, more personal features. For instance, a website may be able to provide you with local weather reports or traffic news by storing in a cookie the region in which you are currently located. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise. They may also be used to provide services you have asked for such as watching a video or commenting on a blog. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites. |
| https://www.google.com | www.google.com | Local Storage |
| https://www.google.com | www.google.com | Session Storage |
Managing
cookies in your browser
Use the tools and
options in your web browser if you do not wish to receive a cookie.
You can easily delete and manage any cookies that have been installed
in the cookie folder of your browser by following the instructions
provided by your particular browser manufacturer.
Consult the
documentation that your particular browser manufacturer provides. You
may also consult your mobile device documentation for information on
how to disable cookies on your mobile device.
To learn more about cookies you can visit http://www.allaboutcookies.org/ which has a comprehensive guide on them and on how to restrict / delete them for most common browsers.
Third party Websites and Links Please note that you may have cookies placed on your computer by third parties’ websites that refer you to our website. Please review their privacy policies of each website you visit to butter understand their privacy practices. We would like to inform you that anytime you click on links (including advertising banners), which take you to third party websites, you will be subject to the third parties ‘privacy policies.
While our website may contain links to other sites operated by third parties, we do not control such other sites and are not responsible for their content, their privacy policies or their use of personal data including any personal or financial information collected by third party’s payment processors to process payments in relation our school. Our inclusion of such links does not imply any endorsement of the content of such sites or of their owners or operators except as stated on our website. Any information submitted by you directly to these third parties is subject to that third party’s privacy policy.
Automated Decision Making (Profiling)
Limerick
Educate Together Secondary School does not use any automated
decision-making tools or processes in its processing of any personal
data.
Under the GDPR you have the right not to be
subjected to a decision based solely on automated processing,
including profiling, which produces legal effects concerning you or
similarly significantly affecting you, however, this shall not apply
if a decision is necessary for entering into or performance of a
contract between you and the data controller, or is authorised by
European Union or Member State law or where you have given explicit
consent for such processing.
If your personal data was
subjected to automated decision-making, including profiling you are
entitled to be notified of the existence of such processing and
information about the logic involved as well as any significance and
the envisaged consequences of such processing for you.
Account
management
Limerick
Educate Together Secondary School may use your contact details
i.
providing account management,
ii. maintaining our school’s
accounts and records.
Market
research and surveys
Limerick
Educate Together Secondary School does not engage in market research
or surveys
Email communications
Limerick
Educate Together Secondary School adhere to the following guidelines
in relation to our email communications:
• emails will
clearly identify us as the sender,
• We send emails from
an email addresses at: [email protected]
If you receive an email which
claims to come from us but does not, use this domain, or if you are
suspicious that an email may not be approved by us, then please send
a copy of the email to [email protected]
so we can investigate.
Links
This
Privacy Notice applies to
personal data collected by Limerick Educate Together Secondary
School. If an email or website contains links to a third-party site,
please be aware that we are not responsible for the content or
privacy practices of such site. We encourage our users to be aware
when they leave our Site, and to read the
Privacy Notice of other sites that collect personal
data.
Notification of changes
This
Privacy Notice was last updated annually. We reserve the right to
amend or vary this Notice at any time and the revised
Notice will apply from the date posted on the site. Limerick Educate
Together Secondary School will provide a link to our Privacy Notice
on electronic correspondences in order to keep you abreast of the
contents of this Notice.
Reviews
of Limerick Educate Together Secondary School compliance with the
GDPRReviews
of Limerick Educate
Together Secondary School compliance with
the General Data Protection Regulations and Data Protection Acts will
be conducted every year.
Appendix “A”
Student’s Personal and Special Category Data and Purpose of Processing
| No. | Category of Personal Data | Purpose for Processing |
| 1 | Student’s PPS Number | Identification purposes in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills, Revenue & Department of Social Protection. |
| 2 | Student’s Birth Certificate | Identification and proof of age, Enrolment, registration, school’s administration. |
| 3 | Evidence of residential Address of Student | Communication and completion of enrolment, student’s registration, administration records in the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills. |
| 4 | Student’s First Name | Identification in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education & Skills, enrolment, registration, school’s administration. |
| 5 | Student’s Middle Name | Identification of Applicant for Garda Vetting, enrolment, registration, school’s administration. |
| 6 | Student’s Surname | Identification in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education & Skills |
| 7 | Student’s Home Address | Identification, communication and completion of administration records in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education, enrolment, registration, school’s administration. |
| 8 | Student’s Eircode | Identification, and for the performance of the functions conferred under enactment for Garda Vetting |
| 9 | Student’s Date of Birth | Identification, and for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education & Skills, enrolment, registration, school’s administration. |
| 10 | Student’s Nationality | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education & Skills and statistical analysis |
| 11 | Student’s Gender | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education & Skills, enrolment, registration, and school’s administration. |
| 12 | Student’s Mother’s tongue – English or Irish? | Processed to aid the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills |
| 13 | Student’s Unique I.D. Number (generated by PPOD) | Processed for the purpose of identification of Student |
| 14 | Student’s Records of Significant Achievements | Processed to aid the performance of the functions conferred under enactment of secondary legalisation by the Department of Education & Skills such as the provision of additional teaching, financial supports, to meet their educational social, physical and emotional needs, the monitoring of educational progress, to enable the student reaching their full potential. |
| 15 | Student’s Attendance Data – attendance, absences and reasons for absences records | Processed to aid the performance of the functions conferred under enactment of secondary legalisation by the Department of Education & Skills & the Education (Welfare) Act 2000, to meet their educational social, physical and emotional needs, the monitoring of educational progress, to enable the student reaching their full potential. |
| 16 | Safeguarding Information in relation to Student | Processed for the purpose of the safety and welfare of the student |
| 17 | Student’s School e-mail address | Processed for the purpose of communication |
| 18 | Student’s Current Primary School | Processed to aid the performance of the functions conferred under enactment of secondary legalisation by the Department of Education & Skills & admission of the student to the school. |
| 19 | Primary Shool Roll Number | Processed for the purpose of identification of Student |
| 20 | Other Primary Schools Attended (if any) | Processed for the purpose of identification of Student |
| 21 | Student’s Behavioural Information including any exclusion information where relevant. | Processed to aid in the safety and welfare of the student and in the performance of the functions conferred under enactment of secondary legalisation by the Department of Education & Skills, to meet their educational social, physical and emotional needs, the monitoring of educational progress to enable the student reaching their full potential. |
| 22 | Parent / Carer Name (where applicable) | Processed to aid the performance of the functions conferred under enactment of secondary legalisation by the Department of Education & Skills, enrolment, and school’s administration. |
| 23 | Parent / Carer Birth Surname (where applicable) | Processed to aid the performance of the functions conferred under enactment of secondary legalisation by the Department of Education & Skills, enrolment, and school’s administration. |
| 24 | Carer’s Relationship to Child (where applicable) | Processed to aid the performance of the functions conferred under enactment of secondary legalisation by the Department of Education & Skills, enrolment, and school’s administration. |
| 25 | Parent / Carer Home Phone Number (where applicable) | Processed for purpose of communication, enrolment, and school’s administration. |
| 26 | Parent / Carer Mobile Phone Number (where applicable) | Processed for purpose of communication, enrolment, and school’s administration. |
| 27 | Parent / Carer Email Address | Processed for purpose of communication, enrolment, and school’s administration. |
| 28 | No of Children in Family | To assess and strategically plan for the educational needs and requirements of the family. |
| 29 | Position of child in Family | To assess and strategically plan for the educational needs and requirements of the family. |
| 30 | Name of Emergency Contact (other than Parents/Carer) | Processed as a point of contact in cases of emergency where parent /guardian is not contactable |
| 31 | Telephone number of Emergency Contact (other than Parents/Carer) | Processed as a point of contact in cases of emergency where parent /guardian is not contactable |
| 32 | Emergency Contact Person’s Relationship to student | Student’s Health & Welfare – Relationship to student may arise in relation to ‘Consent’ in emergency where contact cannot be established with parents / guardian. |
| 33 | Signature of Emergency Contact Person | Provision of student’s safety as well as welfare and compliance with the GDPR – ‘Consent’ |
| 34 | Details of any orders or custody arrangements in place governing access to or custody of the child (provide details) | Provision of student’s safety and welfare |
| 35 | Name of any Brothers / Sister(s) in the school | To assess the parent’s knowledge of the school’s educational system and establish the level of information or assistance that may be require with the introduction of the child into the school. |
| 36 | Health and Medical History indicate any medical issue that School needs to be aware of (health checks, physical and mental health care or allergies.) | Processed in relation to the safety, health and welfare of the student and to ensure that the educational needs of all students, including those with a disability or other special educational needs, are identified and provided for |
| 37 | Doctor’s Name | Contact, Communication and sharing of details with other emergency services in case of a medical emergency |
| 38 | Doctor’s Number | Contact, Communication and sharing of details with other emergency services in case of a medical emergency |
| 39 | Name of Doctor’s Practice | Contact, Communication and sharing of details with other emergency services in case of a medical emergency |
| 40 | Other Relevant Health Information or concerns | This information is processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills. The Department requires such data in relation to medical card eligibility for statistical and policy purposes and such data may inform indicators for the classification of DES schools. |
| 41 | Exemption from Irish | This information is processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills, and to establish the educational needs of students with a disability or other special educational need |
| 42 | If child possesses an exemption, please indicate reason for the exemptions | This information is processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills, and to establish the educational needs of students with a disability or other special educational need |
| 43 | Did the student receive learning support / resource in Primary school? | This information is processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills to establish the educational needs of students with a disability or other special educational need. The Department also requires such data in relation to medical card eligibility for statistical and policy purposes and such data may inform indicators for the classification of DES schools. |
| 44 | If the student did receive learning support / resource in Primary School in what subjects was the support given? | This information is processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills. The Department requires such data in relation to medical card eligibility for statistical and policy purposes and such data may inform indicators for the classification of DES schools. |
| 45 | Has the student a Psychological Assessment? (if yes, please provide a copy of that report with this form) | This information is processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills, and to establish the educational needs of students with a disability or other special educational need |
| 46 | Has the student received EAL (English as an Additional Language) Support | This information is processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills. The Department requires such data in relation to medical card eligibility for statistical and policy purposes and such data may inform indicators for the classification of DEIS schools. |
| 47 | Class Year | This information is processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and for administration purposes |
| 48 | Medical Card No. (if applicable) | This information is processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills. The Department requires such data in relation to medical card eligibility for statistical and policy purposes and such data may inform indicators for the classification of DEIS schools. |
| 49 | Record of Academic Progress of Student | This information is processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills. |
| 50 | Previous academic record (including reports, references, assessments and other records from any previous school(s) attended by the student) | This information is processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills. The school is required to establish and maintain systems whereby the efficiency and effectiveness of its operations can be assessed. |
| 51 | Record of disciplinary in issues / investigations and or sanctions imposed | Processed for the purpose of ensuring quality and effectiveness in teaching within the school and recording individual students’ behavior, investigations, sanctions imposed, appeals etc. |
| 52 | Record of any serious injuries / accidents etc. | Processed for the purpose of safety and welfare of students and staff, insurance as well as compliance with the health and safety authority regulations. |
| 53 | Name & Address of Student repeating the Leaving Certificate | Identification in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education & Skills, enrolment, registration, school’s administration. |
| 54 | External Candidates’ signature when sitting examinations | This information is processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills. |
| 55 | Examination Candidates Number | This information is processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills, such as identification of the student answer book, envelope, map, drawing or sheet of squared paper used etc. |
| 56 | Student’s Photograph | Processed to aid the performance of the functions conferred under enactment of secondary legalisation by the Department of Education & Skills, administration, Insurances and purpose of identification of student. |
| 57 | Student’s Academic Year, Subjects & Examination Results | This information is processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills. The school records examination results to monitor a student’s progress and advice in relation to subject choices and levels, to meet the educational social, physical and emotional needs, the monitoring of educational progress, to enable the student reaching their full potential. |
| 58 | Records of reports to State Departments and or other agencies under mandatory reporting legislation and or child safeguarding guidelines (Subject to DES Child Protection Procedures) | This information is processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills, Child Protection Procedures for Primary and Post-Primary Schools 2017 and Children First legislation. |
| 59 | Date of Leaving School | Only applicable to early school leavers for the purpose of retention policy and statistical analysis |
| 60 | Reason for Student Leaving School early | Processed for statically and research purposes in respect of early school leavers |
| 61 | CCTV Recording | CCTV systems are installed (both internally and externally) in the school for the purpose of enhancing security of the school, its environment and its associated equipment, to deter crime and anti-social behavior, to assist in the investigation, detection and prosecution of offences, to monitor areas in which cash and or goods are handled, to deter bullying and or harassment, to maintain good order and ensure the school’s code of behavior is respected, to provide a safe environment for all staff and students, for verification purposes and for dispute-resolution, for the taking and defense of litigation, as well as for the purpose of creating mindfulness among the occupants, that at any one time a surveillance security system is in operation within and/or in the external environs of the premises during both the daylight and night hours each day. |
| 62 |
Garda
Vetting Outcome Record (where the student is engaged in work
experience organised with or through the school/ETB which requires that they be Garda vetted) | This information is processed for the purpose of vetting persons carrying out relevant work with children or vulnerable persons. |
| 63 | Parent / Guardian’s Financial Information | This information is processed for the purpose of enabling the school to process applications, make grant payments, or receive payments of monies (e.g. Course fees, school trips etc). After completion of the payments, the documentation is retained for audit and verification purposes. The school financial data are audited by external auditors. |
| 64 | Ethnic or Cultural Background of Student | This information is processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills. |
Appendix “B”
Employee’s Personal and Special Category Data Purpose of Processing
| No. | Category of Personal Data | Purpose for Processing |
| 65 | Employee’s Forename & Surname | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. and the management and administration of school business, |
| 66 | Employee’s Address | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 67 | Employee’s PPS Number | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 68 | Employee’s Phone Number | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 69 | Employee’s E-mail Address | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 70 | Employee’s Teaching and other Professional Qualifications | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 71 | Employee’s Education Qualifications | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 72 | Employee’s Contract Type | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 73 | Details of Employee’s Posts Holder | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 74 | Employee’s previous Teaching Experience | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 75 | Teacher’s Council Registration Number | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 76 | List of Employee’s Sectors Registered with Teaching Council | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 77 | List of employee’s subjects registered with the Teaching Council | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 78 | Employee’s Number of Hours Teaching | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 79 | Details of other relevant information such as hobbies, interests, skills or involvement in any voluntary or community organisations | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 80 | Details of Key Skills | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 81 | Details of completion of TUSLA Children First Training | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 82 | Details of any current ‘Career Break’ (if applicable) | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 83 | Details of retirement from teaching service (if applicable) | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 84 | Health Records | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 85 | Employee’s References | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 86 | Employee’s Probation Letters / Forms | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 87 | Employee’s details of approved absences such as leave, job sharing, career break, maternity leave, Parental leave | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 88 | Employee’s details of Paternity Leave | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 89 | Employee’s details of Force Majeure leave, Careers Leave, | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 90 | Employee’s Record of Sickness Absence Records / Certificates | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 91 | Employee’s records of Working Time Act (attendance hours, holidays, breaks) | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 92 | Particulars of allegations and Complaints, Grievance and Disciplinary records, Working Time Act (attendance hours, holidays, breaks) | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills |
| 93 | Employee’s Pre-employment medical assessment, Occupational Health Referral, Correspondence Retirement on ill health grounds, Medical assessments or referrals Sick leave records (Sick Benefit Forms) | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 94 | Employee’s records of Medical assessments or referrals | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills |
| 95 | Employee’s Pension calculation, Pensions Increases, Salary Claim forms | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 96 | Returns identifying individual staff | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 97 | CCTV Recording | CCTV systems are installed (both internally and externally) in the school for the purpose of enhancing security of the school, its environment and its associated equipment, to deter crime and anti-social behavior, to assist in the investigation, detection and prosecution of offences, to monitor areas in which cash and or goods are handled, to deter bullying and or harassment, to maintain good order and ensure the school’s code of behavior is respected, to provide a safe environment for all staff and students, for verification purposes and for dispute-resolution, for the taking and defense of litigation, as well as for the purpose of creating mindfulness among the occupants, that at any one time a surveillance security system is in operation within and/or in the external environs of the premises during both the daylight and night hours each day. |
| 98 | Financial records (payroll, taxation) | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 99 | Invoices / back-up records / receipts | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 100 | Records of Posts of Responsibility | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 101 | Records of Calculation of Service, Promotions / POR Board Assessment Report Files | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 102 | Records of Promotions/ Board Assessment Report Files | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 103 | Post of Retention Documents | Processed in relation to the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Revenue regulations concerning Pay, Pensions etc. |
| 104 | Name of staff member who checked Birth Certificate of Student in relation to the imputing of the personal data into PPOD | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills. |
| 105 | Criminal Convictions | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Child Protection |
| 106 | Details of any investigation by the Gardai, HSE or employer in relation to substantiated complaints in relation to the treatment of children. | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Child Protection |
| 107 | Details of any allegations of criminal conduct or wrongdoing towards a minor | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Child Protection |
| 108 | Details of any material circumstances in respect of conduct which touched / touches on the welfare of a minor | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Child Protection |
| 109 | Records of any reports the school (or its employees) have made in respect of the staff member to State departments and/or other agencies (under mandatory reporting legislation and/or child safeguarding guidelines (subject to the DES Child Protection Procedures). | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and Child Protection |
| 110 | Former Employee’s Forename & Surname | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills. |
| 111 | Former Employee’s Address | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills. |
| 112 | Former Employee’s PPS Number | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills. |
| 113 | Former Employee’s Phone Number | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills. |
| 114 | Former Employee’s E-mail Address | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills. |
| 115 | Records of any serious injuries / accidents etc | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills. And Insurance purposes |
| 116 | Records of any reports the school (or its employees) have made in respect of the student to State departments and/or other agencies under mandatory reporting legislation and/or child safeguarding guidelines (subject to the DES Child Protection Procedures). | Processed for the purpose of the safety and welfare of the student |
| 117 | Employee’s Signature | Processed in relation to the purpose the form signed relates to. |
Appendix “C”
Personal Data of Board of Management, Trustees, Patrons and Parents Association
| No. | Category of Personal Data | Purpose for Processing |
| 118 | Name & Address of Board of Management | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills, to enable the Board of Management to operate in accordance with the Education Act 1998 and administration purposes. |
| 119 | Contact Details of Members of the Board of Management | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills, to enable the Board of Management to operate in accordance with the Education Act 1998 and administration purposes. |
| 120 | Name, Address & Contact Details of Former Members of the Board of Management | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills, to enable the Board of Management to operate in accordance with the Education Act 1998 and administration purposes. |
| 121 | Record in Relation to the Appointment to the Board of Management | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills, to enable the Board of Management to operate in accordance with the Education Act 1998 and administration purposes. |
| 122 | Minutes of Board of Management meetings and correspondence to the Board. | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills, to enable the Board of Management to operate in accordance with the Education Act 1998 and administration purposes. |
| 123 | Trustee’s Name & Address | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills, Administration, Financial Records and Revenue |
| 124 | Trustee’s Contact Details | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills, Administration, Financial Records and Revenue |
| 125 | Patron’s Name & Address | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills, Administration, Financial Records and Revenue |
| 126 | Patron’s Contact Details | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills, Administration, Financial Records and Revenue |
| 127 | Parent’s Association Name & Address | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills and administration purposes |
| 128 | Parent’s Association Contact Details | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills administration purposes |
Appendix “D”
Donors and Creditor’s Personal Data and Purpose of Processing
| No. | Category of Personal Data | Purpose for Processing |
| 129 | Charitable Donor’s Name & Address | For the purpose of the school entitlement to avail of the scheme of tax relief for donations of money they receive. To claim the relief, the donor must complete a certificate (CHY form) and forward it to the school to allow it to claim the grossed-up amount of tax associated with the donation, and for the keeping of Financial Accounts and Revenue records. |
| 130 | Charitable Donor’s Contact Details | For the purpose of the school entitlement to avail of the scheme of tax relief for donations of money they receive. To claim the relief, the donor must complete a certificate (CHY form) and forward it to the school to allow it to claim the grossed-up amount of tax associated with the donation, and for the keeping of Financial Accounts and Revenue records. |
| 131 | Charitable Donor’s PPS and Tax Rate Details and Gross amount of the donation | For the purpose of the school entitlement to avail of the scheme of tax relief for donations of money they receive. To claim the relief, the donor must complete a certificate (CHY form) and forward it to the school to allow it to claim the grossed-up amount of tax associated with the donation, and for the keeping of Financial Accounts and Revenue records. |
| 132 | Charitable Donor’s Signature | For the purpose of the school entitlement to avail of the scheme of tax relief for donations of money they receive. To claim the relief, the donor must complete a certificate (CHY form) and forward it to the school to allow it to claim the grossed-up amount of tax associated with the donation, and for the keeping of Financial Accounts and Revenue records. |
| 133 | Creditor’s Name & Address | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills, Administration, Financial Records and Revenue |
| 134 | Creditor’s Contact Details | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills, Administration, Financial Records and Revenue |
| 135 | Creditor’s PPS Number & Tax Details | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills, Administration, Financial Records and Revenue |
| 136 | Creditor’s Bank Details and Finance Payment Records, Revenue Particulars | Processed for the performance of the functions conferred under enactment of secondary legalisation by the Department of Education and Skills, Administration, Financial Records and Revenue |
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